A multi-tenant LMS for clients, branches and franchises
Run separate academies for each client organisation, branch or franchise from one account, each with its own learners, courses and reporting, and oversight for your head office.
Separate where it should be, shared where it saves work
What is a multi-tenant LMS?
A multi-tenant LMS lets one organisation run several separate learning environments, called tenants, from a single account. Each tenant has its own learners, courses, admins and reports, while the owner manages content, settings and oversight centrally.
The term is used in two ways. Technically, almost every cloud LMS is multi-tenant, because many customers share the same software. For a buyer, the question that matters is different: can I run separate academies for my own clients, branches or franchises inside my account? That is what this page is about.
Who needs a multi-tenant LMS
Training companies serving several clients
You deliver programmes to many companies. Each client expects its employees to see only their own courses, and each client's HR team wants reports on their own people, not anyone else's. You want to build a course once and deliver it to every client.
Multi-branch institutes and franchises
Each branch runs its own batches, timetables and fees, while head office sets the curriculum and needs one view of every branch. Our guide to multi-branch LMS for institutes covers this model in detail.
Businesses training partners and customers
Resellers, distributors and customer accounts each need their own space, with training that matches their products and their role. See designing employee, partner and customer training.
Agencies and resellers
You set up and run branded academies for your own clients. You need each client kept separate and branded, with your team managing them all. If you want to offer AcadifyLab to your clients under your brand, talk to us.
What to check in a multi-tenant LMS
| Requirement | Why it matters |
|---|---|
| Data separation between tenants | Learners and admins in one organisation must never see another's data |
| Scoped admin roles | Client and branch admins manage their own users without platform-wide access |
| Central content with per-tenant delivery | Update a course once and every organisation gets the change |
| Per-tenant and combined reporting | Clients see their results, you see everything |
| Branding control | Learners see your brand, or your client's, not the vendor's |
| Sign-up controls | Limit registration to a client's email domain |
| Billing model | Understand whether you pay per tenant, per learner or per plan |
How AcadifyLab handles multiple organisations
- Separate branches, franchises or client organisations, partially on the second plan and fully on higher plans
- Multi-branch control with central standards and local schedules
- Roles and access so each admin sees only what they manage
- Sign-ups limited to an organisation's email domain on higher plans
- No AcadifyLab branding anywhere on higher plans, with your own domain and apps. See white label LMS.
- Reports on enrolment, payments, completion, tests and attendance on every plan, plus reports for each branch or client organisation on the top plan
- Course copying so a course can be reused rather than rebuilt
- API access to connect each organisation's systems
- LMS for franchises
- Partner training LMS
- LMS for training companies
The exact split by plan is on the plan comparison page.
Questions to ask before you choose
- How is each organisation's data kept separate, and who can see across them?
- Can one course be shared with many organisations and updated in one place?
- Can each organisation have its own admins without seeing the others?
- How do reports work for a single organisation, and for all of them together?
- How is pricing affected as you add organisations and learners?
Multi-tenant LMS questions
What does multi-tenant mean in an LMS?
It means one account can hold several separate learning environments, such as client organisations, branches or franchises, each with its own learners, courses, admins and reports.
Can I keep each client's learners separate?
Yes. On AcadifyLab's higher plans, branches, franchises or client organisations are kept separate, with admins who see only their own organisation.
Can I restrict sign-ups to a company's email domain?
Yes, on higher plans you can limit sign-ups to an organisation's email domain.
Can head office see all branches together?
Dashboard analytics are available on every plan. Separate reports for each branch or client organisation are included on the top plan.
Can I resell AcadifyLab to my own clients?
Agencies and training companies can run branded academies for their clients. Contact us to discuss your model and the right plan.
Ready to build your own learning ecosystem?
Go live with your branded LMS and mobile apps in days — not months.
